You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question Report abuse. Details required :. Cancel Submit. Previous Next. Re-open Outlook and search, you should have the results as expected. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site.
Hi theChrisr,. KnightRider has advised you to change the sort order of the view. But I think the problem you are describing is that the search returns mail slowly, with the first results appearing being the oldest and working to the most recent. Is that correct? I have this problem too - if I do a mailbox search, I see results from appear first, then a few seconds later, results from , then etc. The most recent results are at the top based on sort order, but it can take 20 to 30 seconds before any results from appear.
Most of the time I'm interested in recent results only, so I've learnt to add in "sent:this week" or "sent:this month". But ideally search would always return the most recent results first, and the older results last. I hope someone can shed some light on this! Or if it is a common problem, perhaps Microsoft can address it. In reply to xyzPeter's post on June 3, The problem you are describing is the exact same problem Im having.
It takes forever to do any searches because my oldest messages are coming up first. Unfortunately outlook does not have a method to select a specific window of time to search for messages. Usually Im looking for messages from months in the past but Im forced to wait for the oldest stuff and older to populate first. Often times if I start looking as the results before the search completes, Outlook will re-start the search so Im forced to wait for the process to complete first.
I tries the method of changing the sort order as suggested by KnightRider a few times but it did nothing to improve the search results or process. I am using the bit version of Office on the computer with the problems but I also use the 64 bit version on other computers and do not have the same issue In reply to theChrisr's post on June 3, I'm glad that I'm not the only one having this problem. Hopefully Microsoft will take note and fix the issue. The groups may vary depending on how you have chosen to sort.
Each of these sections will have a bar heading. See Figure 4. This feature will change how many lines of the message you see in the center pane list. You can choose to show up to 3 lines of text from the body of the message. On the view tab, to the right side are the buttons for changing the layout. You can customize the panes and the location of you have open including the Folder pane, Reading pane and To-Do Bar.
When you click on it, the Advanced View Settings dialog box will open. See Figure 1 and 2. From this dialog box, on choice is to change how your messages are grouped.
See Figure 6. Items can be grouped by one or more of your fields. Filtering can help you look for a single message or multiple messages that meet a certain criteria. See Figures 7 and 8. Most of that type of searching can be done from the search box at the top of the list of email messages in the inbox.
To do more advances searches that cannot be done from the search bar, see Figure 8. Click on Locations to Search, and make sure everything is checked. In particular, double-check that all data files and data stores are selected. This brings up the Windows Services box. Find the Name column and find the Windows Search service.
Still not working? Make sure Outlook is selected as part of your indexing. Exit Outlook, then go to the Windows control panel. Find Indexing Options and make sure that Microsoft Outlook is included in the locations section. Next, configure your indexing options. Choose Advanced, and click on the File Types tab. Scroll down and find the MSG extension and choose it. Click Advanced, and then under the Advanced Options, click Rebuilt.
This will essentially remove your existing index and recreate it. In cases where your index is corrupted, this will replace it with a new, good version. It may take a while depending on the number of files on your PC, the speed of your hard drive, and other factors.
Let it finish. Next, you need to check if search works on a new profile. This will help you identify if you have a profile-based issue or a computer-wide issue.
Fine the Mail Setup dialogue box and choose Show Profiles. Click Add from the General tab. Type a new name for a new profile, add in information like your email address and password, and finish creating a new profile.
Choose the new profile and log in when Outlook boots up, and test search. This guide can help you with that. For Windows 10, click on Start, then Apps and Features. Follow the instructions and you will repair your Outlook. If all else fails, uninstall Office and reinstall it. Simply follow the instructions to perform this troubleshooting step. Include your deleted items folder. In Outlook, go to File, Options, and Search.
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